Division: Reesink UK Ltd – Operations
Company: Reesink UK Ltd
Location/Region: St Neots – with requirement for frequent travel
Reporting to: Operations Manager
Working Hours: 40 per week

Transport and Logistics Compliance Manager

Job Objective

With primary responsible for ensuring full legal compliance across the entire commercial vehicle fleet. Covering all HGV and light commercial vehicles.

This is a full-time role requiring a fully qualified, experienced Manager to safely and effectively manage and oversee a fleet of commercial vehicles. Travel to each of the 4 depots will be required on a regular basis to undertake routine checks.

With demonstrable experience as a Transport Manager, you’ll have solid industry experience, excellent communication and analytical skills with the ability to work logically and systematically.
You’ll bring with you strong interpersonal skills, a can do and will do attitude and most importantly, a positive attitude towards learning and growth with a passion for ensuring that their fleet operates safely.

Key Responsibilities

Transport Management:

• Manage the day-to-day operations of the commercial vehicle fleet, working over 4 depots across England and Scotland.
• Responsible for ensuring all safety inspections and other statutory testing are carried out within the notified operator licence maintenance intervals (ISO weeks)
• Understand and meet the Company’s Operating Licence obligations
• Complete and display a maintenance planner, setting preventative maintenance inspection dates at least 6 months in advance and including the MOT and other testing or calibration dates.
• Liaise with maintenance contractors, manufacturers, hire companies and dealers, as might be appropriate and that certain vehicles and trailers are serviced in accordance with manufacturer recommendations. Ensuring vehicles and trailers are safe to use at all times (roadworthy).
• Effective record keeping of the following:
  tachograph calibrations are up to date and displayed
  where appropriate, download and store data from the vehicle digital tachograph unit (at least every 90 days) and from the drivers’ tachograph smart cards (at least every 28 days)
  keep all drivers’ hours records for at least 12 months
  keep all working time records for at least 24 months
  You must keep vehicle details up to date on the Vehicle Operator Licensing system
• Ensure Operator licence discs are current and displayed correctly
• Ensure that all commercial vehicle drivers have the correct documents they need for international journeys
• Ensuring the commercial vehicle fleet and associated towed equipment are available for safety inspections, service, repair and statutory testing
• Ensure that all commercial vehicle fleet drivers and operators have the correct, up to date qualifications and licences in conjunction to HR department.
• Act as the Company point of contact for any queries from the Traffic Commissioner
• Keep up to date with new/revised transport/fleet operations legislation and advise the
  Directors on any actions needed to ensure compliance
• Work closely with the Health and Safety department to ensure that all aspects of Health and Safety are adhered to, including H&S induction and training, operating procedures, near miss reporting and emergency procedures drivers have a valid licence and your vehicles are taxed, have a valid MOT and are insured at all times
  • Contribute to relevant training and disciplinary processes as required in conjunction with the HR department
  • Monitor drivers hours to ensure drivers do not break drivers’ hours rules, ensuring right number of breaks and periods of daily and weekly rest based on the relevant regulations which apply
  • Ensure drivers are recording their duty, driving time and rest breaks on the appropriate equipment or in drivers’ hours books and their records are being handed back for inspection
  as required
  • Ensure commercial vehicle drivers complete and return their driver defect reporting sheets and that they record defects correctly.
  • Ensuring any defects are acted on with expediency

Logistics and Demonstration Fleet Management:

• Ensure a first-class service can be offered in response to customer orders, by coordinating the logistical daily routine to ensure a smooth process flow, secure & efficient loading & coordinating delivery of goods to achieve the service levels set out in our sales policies and department SLA’s & within the budgeted costs.
• Develop cross loading efficiency ensuring that demonstrations and new deliveries are aligned for routing and vehicle use.
• To ensure that competitive quotes are obtained from external haulage contractors and charges are benchmarked to industry rates, developing an approved supplier list that meets the company’s delivery expectations and controls costs.
• Monitor and report on transportation costs
• vehicles are loaded safely and not overloaded

Essential Skills/Qualifications

• Must hold a Transport Manager Certificate of Professional Competence (CPC)
• Exceptional organisational skills
• Strong people management skills
• High level of attention to detail and accuracy
• Excellent interpersonal skills
• Self-motivated, flexible and adaptable
• Integrity and confidentiality
• Strong written and verbal communication skills
• High level of analytical capability
• Ability to improve working practices and implement performance measurement indicators.
• Experience in working with internal/external stakeholders